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Executive Assistant, Vice President's Offices

Posting Details

Position Information

Position Title Executive Assistant, Vice President's Offices
Position Summary
The Vice President of Development and Partnerships and the Vice President of Finance and Administration are seeking a permanent, full-time Executive Assistant to join their team!  The successful candidate will have some experience supporting an executive level supervisor and is able to adapt to multiple competing priorities and work with multiple stakeholders to deliver results on time.  

We welcome you to join our team as the permanent full-time Executive Assistant, Vice President’s Offices where you will support the Vice President, Development and Partnerships as well as the Vice President, Finance and Administration.
Position Responsibilities
Reporting directly to the Vice President, Development and Partnerships and Vice President, Finance and Administration, the Executive Assistant is responsible for coordinating the service operations, priorities, and the projects within these two portfolios. This position is responsible for the day-to-day operations and coordinating projects in the Vice President’s office and will work closely with Directors and Managers in these areas. Project coordination work will include providing research, consulting with internal and external project stakeholders, stakeholder management, analysis, workshop preparation, development of business cases and proposals, writing and provision of project management using specific expertise in these areas.

The Executive Assistant ensures the Vice Presidents are supported in a manner that allows for the most strategic use of their time through the effective management of day-to-day operations. The duties of this position require the incumbent to possess extensive knowledge of the Polytechnic environment and Polytechnic policies and practices. Most activities of the Executive Assistant involve dealing with material that is highly sensitive or confidential. The ability to achieve results in the absence of overt guidance from the Vice President is expected. The incumbent must be a strategic thinker, organizer, and work as a collaborative partner for optimal success of the Vice President’s Office operations.

The incumbent will be responsible for coordinating and assisting with the implementation of activities based on decisions at the Vice President level, including planning, routing, scheduling, and providing strategic advice. The Executive Assistant drafts correspondence and reports and conducts research ensuring accuracy of information.

Required Qualifications
  • Bachelor’s degree in business, human resources, social science, or related field; a combination of relevant education and experience may be considered
  • 3-5 years’ experience working with senior leadership/management teams in a large, complex organization, preference will be given to experience in a unionized post-secondary environment
  • 3-5 years progressive experience in project management
  • Ability to work autonomously, adapt to multiple competing priorities and work with multiple stakeholders to deliver results on time
  • Demonstrated capacity to exercise sound judgement in sensitive situations and maintain strict confidentiality
  • Resourceful at acquiring and delivering information clearly, concisely, and on time
  • Superior organizational and time management skills
  • Strong interpersonal and organizational skills including project management experience
  • Strong oral and written communication skills
  • Capable of exercising independent judgement in decision making
  • Initiative and resourcefulness in managing change
  • Superior level of expertise with MS Office products (Outlook, Word, Excel, PowerPoint, Teams, Office 365)
Preferred Qualifications
  • 5-7 years’ experience supporting an executive level supervisor
  • Certified Associate in Project Management / Project Management Professional designation candidate or certification is an asset
  • Supervisory experience (in a project management role) is an asset
Salary or Hourly? Salary
Salary $59,906 - $72,817 annually
Benefits and Compensation Information
Red Deer Polytechnic offers a comprehensive benefits package including extended health and dental care through Blue Cross, access to a health spending account, pension plan, Employee & Family Assistance Program, generous vacation allotments, credit tuition waivers and opportunities for professional development funding. Additional time off due to Institution closures between Christmas and New Year general holidays. *Eligibility to access the above mentioned benefits is dependent upon the EXEMPT Terms and Conditions of Employment and related RDP policies.

About Red Deer Polytechnic
Focused on advancing the economic and social priorities of Alberta, Red Deer Polytechnic (RDP) provides more than 80 industry-relevant programs within a breadth of credentials to approximately 6,300 credit and apprenticeship students and 3,400+ learners with Extended Education programming. With modern teaching and learning spaces, and state-of-the-art research and innovation centres in advanced manufacturing and energy innovation, the Polytechnic provides applied research opportunities, leadership in the social, economic, and cultural development of Alberta, and myriad lifelong learning opportunities.   

Red Deer Polytechnic’s main campus is located on Treaty 7, Treaty 6 and Métis ancestral lands. This is where we will strive to honour and transform our relationships with one another.  

Whatever brings you to Red Deer Polytechnic, we are glad you are here. And we look forward to having you as a valued member of our polytechnic community.  
Posting Detail Information

Competition Number 2023-E-013
Employment Type Permanent Full-Time
Number of Vacancies 1
Desired Start Date 04/17/2023
Position End Date (if term-certain)
Hours of Work Normal working hours are between 8:30 am and 4:30 pm, Monday to Friday.
Open Date 03/09/2023
Close Date
Open Until Filled Yes
Note to Applicant
To fulfill Red Deer Polytechnic’s mission to enrich the intellectual, economic, cultural, and social development of Central Alberta, people representing diverse perspectives and experiences are required.  We welcome and encourage applications from Indigenous persons, Black and racialized persons, women, persons with disabilities, persons with any sexual orientation, and persons of any gender identity or gender expression. 

Red Deer Polytechnic will provide job applicants with accommodations in accordance with the Alberta Human Rights Code.  To request an accommodation, please contact  All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Special Instructions to Applicants

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply

Required Documents
  1. Cover Letter
  2. Resume
  3. References Names and Contact Information
Optional Documents