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Project Coordinator, Non-Credit Registration Software Implementation - Term Certain

Posting Details

Position Information

Position Title Project Coordinator, Non-Credit Registration Software Implementation - Term Certain
Position Summary
Are you passionate about project management and driving meaningful change within an organization? Continuing Education and Corporate Training is seeking a dynamic and proactive Project Coordinator to join our team and lead the review, application, and implementation of a new registration database for our non-credit programs and courses. As the Project Coordinator, you will be pivotal in planning, designing, implementing, and assessing the database for our institution, working closely with project sponsors and a diverse range of internal and external stakeholders. This is an exciting opportunity to showcase your initiative, analytical skills, and ability to achieve high-end results through collaboration and creativity. If you’re ready to take on a critical role in ensuring project success and contributing to our strategic and operational objectives, we want to hear from you!
Position Responsibilities
  • Leads projects and strategic initiatives, by providing project management expertise
  • Leads project teams and is responsible for project design and planning; implementation and completion; and project assessment
  • Ensures project milestones are being met according to timelines
  • Identifies issues and solutions while providing advice on project progression
  • Acts as liaison with committees and task groups collaborating with faculty and staff to ensure project success
  • Acts as a liaison to external stakeholders and project team members to ensure project progress and success.
  • Mentors external parties/partners regarding applicable RDP processes and practices
  • Leads collaborations with other internal departments to complete key project initiatives, such as Marketing & Communications, Work Integrated Learning, Registrar’s Office, and Schools
  • Leads collaborations with other internal departments to complete key project initiatives, such as Marketing & Communications, Work Integrated Learning, Registrar’s Office, and Schools
  • Develops project related documentation including, but not limited to, project plans, scheduling updates and revisions, critical path, proposals, business cases/plans, project deliverables, agenda packages, minutes, etc.
  • Proactively and independently conducts necessary research, liaising with internal and external contacts to gather necessary information in anticipation of each meeting
  • Ensures all project action items are followed up by project members
  • Presents project completion summaries to project sponsors and department heads
  • Organizes meeting logistics such as scheduling, room booking, catering, etc. (this may be delegated to other administrative support)
  • Creates and presents reports to meet internal and external timelines and requirements. This can include narrative, financial and other types of reporting.
  • Coordinates the implementation of approved budgets including personnel, capital, operations, special projects & renovations
  • Coordinates and monitors budget transactions within scope of authority and resolves issues as they arise
  • Coordinates all areas of hiring and the employee lifecycle (this could include working with various School or Division staff to coordinate hiring process)
  • Makes recommendations to hiring manager(s) regarding personnel contracts to meet the various collective agreement requirements
  • Maintains confidentiality of personal information in accordance with Polytechnic policy, standard practices, and Freedom of Information and Protection of Privacy Act
  • Coordinates and manages the assignment of office space for project staff
Required Qualifications
  • Four (4) year undergraduate degree in a related program representing four years of study or equivalent.
  • Project management experience is required
  • Ability to champion and lead change; a proactive, collaborative, results-oriented style
  • Ability to work in a dynamic, ever-changing, fast-paced environment with multiple demands, competing priorities and numerous deadlines
  • Ability to use and interpret complex data to accurately advise and inform decision makers
  • Strong analytical skills, ability to think outside the box, and apply creative solutions to issues presented
  • Able to advance multiple operational initiatives and decision points within established timeframes and budgets
  • Strong leadership and teambuilding skills
  • Excellent interpersonal, relationship building, and conflict resolution skills
  • Ability to exercise good judgement and discretion, and maintain confidentiality
  • Effective organizational, time management, and planning skills
  • Excellent oral, written, and technical skills
  • Proven ability to determine priorities, be self-directed, and work with minimal supervision
  • Knowledge and awareness of the operation of a post-secondary institution is preferred
Preferred Qualifications
Salary or Hourly? Hourly
Salary Starting at $40.42 per hour
Benefits and Compensation Information
An additional 15% of the hourly rate in lieu of vacation, statutory holidays and benefits.
About Red Deer Polytechnic
Focused on advancing the economic and social priorities of Alberta, Red Deer Polytechnic(RDP) provides more than 80 industry-relevant programs within a breadth of credentials to approximately 6,300 credit and apprenticeship students and 3,400+ learners with Continuing Education programming. With modern teaching and learning spaces, and state-of-the-art research and innovation centres in advanced manufacturing and energy innovation, the Polytechnic provides applied research opportunities, leadership in the social, economic, and cultural development of Alberta, and myriad lifelong learning opportunities.

Red Deer Polytechnic’s main campus is located on Treaty 7, Treaty 6 and Métis ancestral lands. This is where we will strive to honour and transform our relationships with one another.

Whatever brings you to Red Deer Polytechnic, we are glad you are here. And we look forward to having you as a valued member of our polytechnic community.
Posting Detail Information

Competition Number 2024-A-067
Employment Type Term-Certain Full-Time
Number of Vacancies 1
Desired Start Date 07/22/2024
Position End Date (if term-certain) 06/30/2025
FTE 1.0
Hours of Work 8:30 a.m. to 4:30 p.m., Monday to Friday, 35 hours per week
Open Date 06/07/2024
Close Date 07/03/2024
Open Until Filled No
Note to Applicant
To fulfill Red Deer Polytechnic’s mission to enrich the intellectual, economic, cultural, and social development of Central Alberta, people representing diverse perspectives and experiences are required. We welcome and encourage applications from Indigenous persons, Black and racialized persons, women, persons with disabilities, persons with any sexual orientation, and persons of any gender identity or gender expression.

Red Deer Polytechnic will provide job applicants with accommodations in accordance with the Alberta Human Rights Code. To request an accommodation, please contact Peopleandculture@rdpolytech.ca.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Special Instructions to Applicants

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents